The Arts Division has numerous local administrative systems that are vital to its operation. These have been created and maintained by an Administrative Systems Specialist. However, the provision for this position has been turned over to ITS, with the expectation that maintenance of these systems—or ones providing the same functionality—will shortly be provided. Some of these systems are:
Curriculum and Leave Plan
The Curriculum and Leave Plan allows the Assistant Dean and the Department Administrator Managers to plan the curriculum and the work time of faculty. It contains numerous analytical, budgeting and reporting functions. It is currently undergoing a major revision, by an outside contractor.
Other Administrative Systems
A sample of additional systems includes:
Divisional Address Book. Holds contact information for all divisional faculty and staff. This database is managed by the Dean’s Assistant and can be accessed by staff and faculty. The Dean’s Assistant produces organizational charts from the data in the address book.
Equipment Checkout Database. Used by the Film & Digital Media Department to track an extensive complement of equipment.
Shakespeare Santa Cruz Volunteers. Used by Shakespeare Santa Cruz to keep track of volunteers’ schedules, duties, contact information, etc.
Time and Attendance System. Recently turned over to the Business Transformation Project
Theater Arts 50. Tracks students, their production assignments and evaluation materials in this theatrical production class.
