University of California
Santa Cruz, CA 95064
Phone: (831) 459-2256
Christina Waters, PhD
Senior Research Analyst
Academic Senate COR
UCSC Research Homepage
Office of Sponsored Projects
Arts Division Homepage
• How much support for hotels, per diem and travel is allowed by external agencies, and intramural UC funding groups?
UC reimbursement rates for domestic research travel are posted at: http://finaff.ucsc.edu/ap/travel/travel/Travelup.html. For foreign research expense rates, see the State Department website http://www.state.gov/m/a/als/prdm/ for allowable daily reimbursement is a useful guidelines when budgeting for research travel expenses.
• Why do I need a Data Sheet? and how do I get one?
Data Sheets are necessary for each grant project because they help the researcher’s Division and Department plan for the upcoming project. The signatures on the Data Sheet indicate that all the parties involved — curriculum planners, space and operations managers, etc. — know about your planned project, and agree to be responsible for the distribution of your award monies as you have contracted to use them in your grant proposal.
In other words, the Data Sheet and its signatures, guarantees that all those who need to know about your plans, DO know about them. It is also necessary to have a signed Data Sheet for each externally supported project, because it ensures that the external funds will be spent in the way that the University (which receives the funds) says it will be spent. In event of an audit, the Data Sheet is proof that use of outside monies was planned for and signed off on in advance.
Data sheets are available at this website: http://www.ucsc.edu/osp/form.htmlOnce you download your electronic copy of the Data Sheet, print it out and acquire the necessary signatures: Dean, Business Office, Department Chair. Research Analyst Waters will help in the acquisition of the necessary signatures.
The Data Sheet stays on file with OSP — it does not get set off-campus with your proposal.
• How much should I budget for travel and per diem when applying for funding?
UC reimbursement rates for domestic research travel are posted at: http://finaff.ucsc.edu/ap/travel/travel/Travelup.html. For foreign research expense rates, see the State Department website http://www.state.gov/m/a/als/prdm/ for allowable daily reimbursement is a useful guidelines when budgeting for research travel expenses. The US State Department’s website is the working standard of reference for allowable expenses and amounts when conducting research travel and residencies.
• May I request editorial and budgeting help in preparing my research proposals?